Data, Privacy & Cookie Policy
At White House Guardianships, accessible from this website, one of our main priorities is the privacy of our visitors. This Privacy, Data and Cookie Policy document contains types of information that is collected and recorded by White House Guardianships and how we use it.
Consent
By using our website, you hereby consent to our Privacy, Data & Cookie Policy and agree to its terms.
How we acquire data
- Full names or parents/guardians & students
- Home Address
- School Address
- Contact Details
- Medical Information
- Passport Information
- Image of student ID (Photo page of passport)
- Full names of all household members
- Full names of all regular household guests
- Home Address
- Contact Details
- Medical Information (if a medical request is submitted by social services)
- Enhanced DBS Information
- Proof of ID as required for Enhanced DBS application
- Photos of family members
- Photos of the homestay property
Sharing your data
Storing your data
Retention period of information
Privacy Notice
- the right to be informed: WHG is committed to fair processing of information, this is through our privacy notice on how your data will be kept and stored.
- the right of access: At any time, anyone may request the data that we store and how it is processed. Information will be shared without delay and within one month. This can be extended if agreed by both parties and the request(s) are complex or numerous.
- the right to rectification: If there are any inaccuracies in the information we are given, we shall let all parties’ privy to the information know of the mistake and update them accordingly.
- the right to erasure: Once a contract has ended with WHG, students and host families have the ‘right to be forgotten’, and all data will be deleted in accordance with the above policy. This means that we would erase all their data from our records, after 7 years of inactivity. Once a student becomes 16, they have the ‘right to be forgotten’ and can request this themselves.
- the right to restrict processing: If data appears to be inaccurate, it will not be processed until verified. If processing the data becomes unlawful, processing will be restricted but not erased.
- the right to data portability: WHG does not fall under this category and data is not used commercially.
- the right to object: WHG may use data internally for marketing purposes, both text and photos. Everyone has the right to object to their information being used in this way. Simply let us know by emailing [email protected]
- the right not to be subject to automated decision-making including profiling: This does not apply as no decision is made electronically and all data is handled by someone from WHG.
How we use your information
We use the information we collect in various ways, including to:
- Provide, operate, and maintain our website
- Improve, personalise, and expand our website
- Understand and analyse how you use our website
- Develop new products, services, features, and functionality
- Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes
- Send you emails
- Find and prevent fraud
Log Files
White House Guardianships follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users' movement on the website, and gathering demographic information.
Cookies and Web Beacons
Like any other website, White House Guardianships uses "cookies". These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimise the users' experience by customising our web page content based on visitors' browser type and/or other information. Using this site means you agree to our use of cookies.
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.
Children's Information
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page.
Policy Updated
8thOctober 2022
Policy Review Date
1stOctober 2023